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Grundy County Schools

Elementary Handbook

2017 - 2018


Web Address:   www.grundycoschools.com


Mrs. Jessie Kinsey

Director of Schools



Coalmont Elementary School

School Colors:  Gray and Maroon

Mascot:  Rebel

Principal:  Dr. Russell Ladd     

School Phone:  (931) 592-9453

School Fax:  (931) 592-9455


Pelham Elementary School

School Colors:  Black and Yellow

Mascot:  Tiger

         Principal:  Mr. Jamie Hill   

School Phone:  (931) 467-3276

School Fax:  (931) 467-2262


North Elementary School

School Colors:  Red and Black

Mascot:  Warriors

Principal:  Ms. Kathy Hill

School Phone:  (931) 692-3710

School Fax:  (931) 692-2664


Swiss Memorial Elementary School

School Colors:  Black and Orange

Mascot:  Wildcat

Principal:  Mr. Jamie Ruehling

School Phone:  (931) 779-3129

School Fax:  (931) 779-3179


Palmer Elementary School

School Colors:  Purple and White

Mascot:  Bulldog

Principal: Mr. Donald Partin

School Phone:  (931) 779-3383

School Fax:  (931) 779-3445


Tracy City Elementary School

School Colors:  Purple and Gold

Mascot:  Eagle

Principal:  Mrs. Glenda Dykes

School Phone:  (931) 592-5741

School Fax:  (931) 592-5750

Contents                                                                                              Page 

Elementary Calendar of Events                                                                4

Admission                                                                                             7

Arrival and Dismissal                                                                            10

Athletic Competition and Eligibility                                                         11

Attendance                                                                                          11

Bullying                                                                                               14

Bus                                                                                                     18

Cell Phones/Personal Communication Devices                                         22

Change of Address                                                                               22

Cheating                                                                                             22

Child Abuse Investigation                                                                     23

Child Custody/Parental Access                                                              23

Computer Use                                                                                     23

Counselors                                                                                          23

Courting                                                                                             23

Discipline                                                                                           23

Discipline Policy for Grades 5-8                                                            24

Dress Code                                                                                         29

Fees and Money Transactions                                                               30

Field Trips                                                                                          31

Food and Drinks, Snacks                                                                     31

Harassment and Assault Policy                                                            31

Homebound Policy                                                                              31

Home School                                                                                      31

Homework                                                                                         32

Honor Roll                                                                                          32

Inappropriate Literature                                                                      32

In-School Suspension                                                                         32

Internet Usage                                                                                   32

Kindergarten                                                                                      33

Leaving School                                                                                   33

Lice                                                                                                   33

Lost and Found                                                                                   33

Lunch Program                                                                                   34

Lunch Fees                                                                                         34

Medications                                                                                        35

Tobacco Products                                                                                35

Parent Involvement Policy                                                                    36

Parent/Teacher Conferences                                                                36

Playground and Gym                                                                          36

Progress Reports                                                                                36

Promotional Criteria                                                                            36

Promotion Exercises for 8th Grade                                                        36

Search                                                                                               36

Short Days                                                                                         37

Snow Days                                                                                         37

Special Education Referral Process                                                       37

Summer School Guidelines                                                                  37

Suspensions and/or Alternative School                                                 38

Telephone                                                                                          38

Testing                                                                                              38

Textbooks                                                                                          38

Traffic                                                                                                38

Truancy                                                                                              38

Unsafe School Choice Option                                                                38

Use of Building                                                                                    39

Video Taping, Audio Taping and Photographs                                         39

Visitors                                                                                               39

Volunteers                                                                                          39

Waiver of Fees                                                                                    39

Willful Damage of Property                                                                  39

Notification of Rights under FERPA                                                       40

Notification of Rights under PPRA                                                         41

Notice of Nondiscrimination                                                                 42

Notice of Privacy Statement                                                                 42

Notice of Disclosure of Directory Information                                         43

Parent Signature Page                                                                         47

Responsible Use Policy (RUP)                                                               45

Responsible Use Policy and Web Applications Guide                               49

Signature Page                                                                                   49

Elementary School

Student Calendar of Events

2017 - 2018


Orientation Grades K-9th              (8:00-11:00)              August 4, 2017                                    

First Full Day of School                                                 August 7, 2017

Professional Development (No students)                        September 1, 2017

Labor Day – No School                                                 September 7, 2017

1st Six Weeks Report Card (ELEM)                                 September 25, 2017

Early Dismissal for students  @ 2:00                               October 12, 2017

Parent-Teacher Conference: (County-wide) 2:00-8:00     October 12, 2017

Fall Break – No School                                                    October 13–20, 2017

Professional Development (No students)                        November 1, 2017

2nd Six Weeks Report Card (ELEM)                                November 13, 2017   

Thanksgiving Holidays                                                  November 22-24, 2017

Early Student Dismissal 8:00 – 10:00 (NO BUSES)         December 15, 2017

Christmas Vacation                                                      December 18, 2017 – January 2, 2018

Students Return to School                                            January 4, 2018

Martin Luther King Day No School                               January 15, 2018

3rd Six Weeks Report Cards                                         January 17, 2018

Professional Development (No students)                        February 16, 2018

Presidents’ Day – No School                                           February 19, 2018

4th Six Weeks Report Card (ELEM)                                February 28, 2018

Spring Break – No School                                             March 19 – March 23, 2018

Professional Development (No students)                        March 29, 2018

Good Friday (No school)                                               March 30, 2018

5th Six Weeks Report Card (ELEM)                                April 19, 2018

State Testing                                                               TBA

Admin Day 1/2- (8:00-11:30) No students                     May 24, 2018

Last Day (8:00-10:00)                                                  May 25, 2018            

Make-up Days:  January 15, February 19, March 30, May 29, and May 30                                           

The School Calendar is set by the administration each year.  Changes will be announced as soon as possible.




Grundy County Elementary Schools

Student/Parent Handbook

Policies, Rules, and General Information


To the Students and Parents:


            We would like to take this opportunity to welcome you to the 2017-2018 school year.  We have dedicated ourselves to making this a very rewarding school year.  It is our hope that each student will find being at this school a pleasant and rewarding time.  As we work together this year, we hope to foster a most favorable relationship between the students, the teachers, principals, parents, and the community as a whole.

            Our success this year will depend, in a large measure, on our willingness to work together and to become involved in positive endeavors.

            This handbook is provided to all students and parents in an effort to explain the policies and procedures by which our schools will operate this year.  We ask that all parents please read and discuss these policies with their students as we feel this will help to ensure a successful school year.  If there are questions or concerns, we encourage parents to discuss these concerns in a positive way with us at any time.


                                                                                                   The Administrative Team

            The mission of the Grundy County School System is to provide students the opportunity to achieve their potential in an environment conducive to optimal learning.




A.              To establish and maintain a school environment that is conductive to each student’s optimal learning and to establish high academic expectations for all students, including ensuring that all students and subgroups make Annual Measurable Objectives (AMOs).

B.              To maintain district accreditation of all schools.

C.              To integrate educational technology into instruction and management to increase student learning and enhance efficiency.

D.              To attract, retain, and develop quality personnel

a.                With expectation of high levels of performance

b.               With competitive salaries and benefits for all employees

c.                With a quality professional growth component that enables the incorporation of new learning in the classroom

d.               With effective use of instructional time and available planning time

E.               To improve the perception of the school system within the county and surrounding areas and increase parental involvement in the schools.

F.               To improve the quality of the existing athletic programs.

G.              To provide a safe, efficient and cost-effective transportation system for all students.

H.              To provide and promote a high-quality food service program and to increase students’ participation.


Admission:    Once a child has registered in one Grundy County Elementary School, he/she cannot transfer to another Grundy County Elementary School.  Exception:  If the family changes residence to another community, then the parents(s) may transfer their child to the closer school.  If custodial care/foster care, etc. requires a change of schools; and then a change of school may be made in the best interest of the child’s education.  Any student registering after spring registration must come to the central office.  This includes new enrollees, or students needing to transfer.  A child that is removed from a Grundy County Elementary School, to be Home Schooled or to be placed in a private school, will be placed in the same Grundy County Elementary School if that child returns to the Grundy County School System.  Please view GCBOE Policies 6.203, 6.601, and 6.602.


            All students must provide upon registration:

·      a copy of the birth certificate

·      a social security number

·      be 5 years old by August 15 to enter kindergarten.  

·      an Official Tennessee Department of Health Certificate (White Form) showing physical exam and proof of required immunizations

·      required immunizations:

     All Children (4-DTaP, 4-OPV/IPV, 2-MMR, 3-HBV, 2-Varicella)

            Pre-K (Additional) (HIB, PCV, HepA)

            Kindergarten (Additional) (HepA)

7th Grade (Additional) (Tdap, Varicella)

 (Diphtheria-Tetanus-Pertussis-DTaP; Poliomyelitis-OPV/IPV; Measles-Mumps-Rubella-MMR;    

 Hepatitis B-HBV; Chicken Pox-Varicella; Haemophilus Influenzae B-HIB; Pneumococcal   

 Conjugate Vaccine-PCV; Hepatitis A-HepA; Tetanus-Diphtheria-Pertussis Booster-Tdap)

·      documentation of attendance of kindergarten is required to be admitted to first grade

·      Pre-K and Kindergarteners must have all necessary papers present on the first day of school or the child will not be allowed to attend until such information is provided.  


Meningococcal Vaccines

What You Need to Know

Many Vaccine Information Statements are available in Spanish and other languages. See www.immunize.org/vis

Hojas de información sobre vacunas están disponibles en español y en muchos otros idiomas. Visite www.immunize.org/vis

What is meningococcal disease?

Meningococcal disease is a serious bacterial illness. It is a leading cause of bacterial meningitis in children 2 through 18 years old in the United States. Meningitis is an infection of the covering of the brain and the spinal cord.

Meningococcal disease also causes blood infections.

About 1,000–1,200 people get meningococcal disease each year in the U.S. Even when they are treated with antibiotics, 10–15% of these people die. Of those who live, another 11%–19% lose their arms or legs, have problems with their nervous systems, become deaf, or suffer seizures or strokes.

Anyone can get meningococcal disease. But it is most common in infants less than one year of age and people 16–21 years. Children with certain medical conditions, such as lack of a spleen, have an increased risk of getting meningococcal disease. College freshmen living in dorms are also at increased risk.

Meningococcal infections can be treated with drugs such as penicillin. Still, many people who get the disease die from it, and many others are affected for life. This is why preventing the disease through use of meningococcal vaccine is important for people at highest risk.

Meningococcal vaccine

There are two kinds of meningococcal vaccine in the U.S.:

1.     Meningococcal conjugate vaccine (MCV4) is the preferred vaccine for people 55 years of age and younger.

2.     Meningococcal polysaccharide vaccine (MPSV4) has been available since the 1970s. It is the only meningococcal vaccine licensed for people older than 55.


Both vaccines can prevent 4 types of meningococcal disease, including 2 of the 3 types most common in the United States and a type that causes epidemics in Africa. There are other types of meningococcal disease; the vaccines do not protect against these.

Who should get meningococcal vaccine and when?

Routine vaccination

Two doses of MCV4 are recommended for adolescents 11 through 18 years of age: the first dose at 11 or 12 years of age, with a booster dose at age 16.

Adolescents in this age group with HIV infection should get three doses: 2 doses 2 months apart at 11 or 12 years, plus a booster at age 16.

If the first dose (or series) is given between 13 and 15 years of age, the booster should be given between 16 and 18. If the first dose (or series) is given after the 16th birthday, a booster is not needed.

Other people at increased risk

1.     College freshmen living in dormitories.

2.     Laboratory personnel who are routinely exposed to meningococcal bacteria.

3.     U.S. military recruits.

4.     Anyone traveling to, or living in, a part of the world where meningococcal disease is common, such as parts of Africa.

5.     Anyone who has a damaged spleen, or whose spleen has been removed.

6.     Anyone who has persistent complement component deficiency (an immune system disorder).

7.     People who might have been exposed to meningitis during an outbreak.


Children between 9 and 23 months of age, and anyone else with certain medical conditions need 2 doses for adequate protection. Ask your doctor about the number and timing of doses, and the need for booster doses.

MCV4 is the preferred vaccine for people in these groups who are 9 months through 55 years of age. MPSV4 can be used for adults older than 55.


Some people should not get meningococcal vaccine or should wait.

1.     Anyone who has ever had a severe (life-threatening) allergic reaction to a previous dose of MCV4 or MPSV4 vaccine should not get another dose of either vaccine.

2.     Anyone who has a severe (life threatening) allergy to any vaccine component should not get the vaccine. Tell your doctor if you have any severe allergies.

3.     Anyone who is moderately or severely ill at the time the shot is scheduled should probably wait until they recover. Ask your doctor. People with a mild illness can usually get the vaccine.

4.     Meningococcal vaccines may be given to pregnant women. MCV4 is a fairly new vaccine and has not been studied in pregnant women as much as MPSV4 has. It should be used only if clearly needed. The manufacturers of MCV4 maintain pregnancy registries for women who are vaccinated while pregnant.


Except for children with sickle cell disease or without a working spleen, meningococcal vaccines may be given at the same time as other vaccines.


What are the risks from meningococcal vaccines?

A vaccine, like any medicine, could possibly cause serious problems, such as severe allergic reactions. The risk of meningococcal vaccine causing serious harm, or death, is extremely small.

Brief fainting spells and related symptoms (such as jerking or seizure-like movements) can follow a vaccination. They happen most often with adolescents, and they can result in falls and injuries. Sitting or lying down for about 15 minutes after getting the shot—especially if you feel faint—can help prevent these injuries.

Mild problems

As many as half the people who get meningococcal vaccines have mild side effects, such as redness or pain where the shot was given.

If these problems occur, they usually last for 1 or 2 days. They are more common after MCV4 than after MPSV4.

A small percentage of people who receive the vaccine develop a mild fever.

Severe problems

Serious allergic reactions, within a few minutes to a few hours of the shot, are very rare.


What if there is a serious reaction? What should I look for?

Look for anything that concerns you, such as signs of a severe allergic reaction, very high fever, or behavior changes.

Signs of a severe allergic reaction can include hives, swelling of the face and throat, difficulty breathing, a fast heartbeat, dizziness, and weakness. These would start a few minutes to a few hours after the vaccination.

What should I do?

1.     If you think it is a severe allergic reaction or other emergency that can’t wait, call 9-1-1 or get the person to the nearest hospital. Otherwise, call your doctor.

2.     Afterward, the reaction should be reported to the Vaccine Adverse Event Reporting System (VAERS). Your doctor might file this report, or you can do it yourself through the VAERS web site at www.vaers.hhs.gov, or by calling 1-800-822-7967.


VAERS is only for reporting reactions. They do not give medical advice.


The National Vaccine Injury Compensation Program

The National Vaccine Injury Compensation Program (VICP) is a federal program that was created to compensate people who may have been injured by certain vaccines.

Persons who believe they may have been injured by a vaccine can learn about the program and about filing a claim by calling 1-800-338-2382 or visiting the VICP website at www.hrsa.gov/vaccinecompensation.


How can I learn more?

1.     Ask your doctor.

2.     Call your local or state health department.

3.     Contact the Centers for Disease Control and Prevention (CDC): - Call 1-800-232-4636 (1-800-CDC-INFO) or - Visit CDC’s website at www.cdc.gov/vaccines

Vaccine Information Statement (Interim)

Meningococcal Vaccine

42 U.S.C. § 300aa-26

*A student entering Grundy County Schools is to be assigned to the grade indicated by a placement test and/or records from their previous school.

*A student entering Grundy County Schools from an alternative placement from another school will be placed pending review of appropriate placement.  

*A student who has been expelled from another school will be denied admission to Grundy County Schools. (Tennessee Code Annotated 49-6-3501)

Student Arrival and Dismissal:  The doors to the building will not be unlocked until 7:15 A.M.  Please do not bring your child to school before 7:15 A.M. as there is no one to supervise him/her.  School officially starts at 8:00 A.M.  All visitors will need to be out of the building by 7:55 A.M. Parents may be allowed to walk kindergarten students to class the first 10 days of class. All classes will be in session by 8:00 AM.  Students who are tardy must report to the office for a tardy slip and to have their presence recorded on the office records.  School is dismissed at 3:00 P.M.   Parents/Guardians will need to report to the office to check students out.  Leaving early will constitute a partial day’s absence.  (See Attendance)  

The Grundy County School System is an alergy aware school system.

Athletic Competition and Eligibility:  Good sportsmanship is as important as the outcome of the games.  Bad language and physical violence or poor behavior are unacceptable and may result in suspension from games for both athletes and spectators.

An athlete may not participate in games or practice if they transfer from one Grundy County Elementary School to another Grundy County Elementary School after October 1.  An athlete or cheerleader may not participate in games or practice with more than one “F” on the report card during any six-week period.  The first six-weeks that an athlete or cheerleader makes two “F’s”, he/she will be taken off the team.  The athlete or cheerleader will be eligible to return to the team at the end of the next 6-weeks grading period pending no more than 1 “F” is earned at the end of the grading period.  An athlete will not be allowed to participate if they have been transferred to Alternative School for any extended period of time beyond ISS Phase II. A physical exam and insurance are required for all athletes.  The school is not responsible for injuries.


Upon entering 7th grade, a student has 2 years of eligibility to participate and they must be consecutive years.


A player must attend school for at least half the day on game day to be eligible to play that night.  Excuses for partial absence must meet current school policies.


Attendance:  Getting your child to school on-time, every day, unless they are sick, is something that you can do to ensure your child has a chance to succeed in school. While others can help, you are the bottom line. You can promote good attendance.  


Managing Absences:

·        Send a note or doctor’s excuse to school when your child returns to school

·        Excuses for absences must be received at the school no later than three (3) days after the student returns to school.  The excuse will not be accepted later than three (3) days after the student returns to school.  This policy will be strictly enforced.  All doctor’s excuses and parent notes will be dated and signed by the school when received and parents are encouraged to request a copy of the dated excuse from the school office for their personal records.

·        All excuse notes must be signed by the parent(s)/guardian(s).  The note should clearly state the name of the student, the reason for absence, and a phone number so that the school official can confirm the excuse with the parent or guardian.

·        All excuses must be presented before school starts in the morning.  Notes from professionals should clearly state the period of time the student was required to be absentfrom school and not simply that the student was seen in the office.

·        In the event the student has an excused absence, he/she will make up any class work or test missed on the day of the excused absence within three (3) days after returning to school.  It is the student’s responsibility to ask for the make-up work.  Example:  Student misses on Monday returns to classes on Tuesday; make up work will be due on Friday.

·        No call in excuses will be permitted

·        No faxed doctor/dentist excuses will be permitted

·        Absences accumulate from the beginning of school until the last day of school.


Unexcused absence is defined as an absence without:

·        A doctor/dental excuse signed by the doctor/dentist

·        A parent note (3 parent notes are allowed per semester)

Please note-Any work missed from an unexcused absence will be counted as zeros. Students will not be permitted to complete makeup work due to unexcused absences.


Excused absence is defined as:

·        Doctor/Dental Excuse (signed by the doctor/dentist)

·        A Parent Note (3 per semester) can be used to excuse a day absent, early dismissal or tardy.

·        Notification of a death in the immediate family (Parent/Guardian, or Siblings), three (3)days

·        Child with head lice, one (1) day

·        All excuses must be turned in within three (3) three days of returning to school.


Tardies or Early Dismissals:

·        Any combination of 3 tardies or early checkouts will result in 1 day of absence.

Once a student has been to court for Truancy, a
petition to court will be filed after 5 unexcused days

Please refer to School Board Policy 6.200

Grundy County School Board Attendance Policy

The Grundy County School System believes attendance is essential for student achievement and success; therefore, students are expected and encouraged to be present each day school is in session.   It is the ultimate responsibility of the parent/guardian to insure compliance with this law.  It is difficult for a student to pass and acquire the skills necessary for the next grade if he/she has not mastered the skills in the existing grade.

In an attempt to prevent parents and students from becoming truant the following interventions will take place:

·        Daily phone calls to parents from the school.

·        A teacher will send a letter after 3 unexcused days.

·        Parents will receive a letter inviting them to an  At-Risk for Truancy Meeting held with parents or guardians after 5 unexcused days. During this meeting an attendance plan will be developed to improve the student’s attendance and to attempt to determine any underlying causes for student’s absences.

·        Any student with excessive absences can appeal any decision by contacting Grundy County Schools Truancy Appeal Board (GCSTAB). This Board consists of the Attendance Supervisor, the Supervisor of Instruction, and Principal of the School, any other school personnel, the parent and the student when appropriate. The parent will be given the opportunity to present evidence of why the student has been absent and the GCSTAB will make a decision based on the evidence presented. The burden of proof rests on the student and parent/guardian.

In the event that these interventions do not correct the truancy problem, a petition will be filed with the Juvenile Court for violation of the state truancy laws.  Parents who must appear in Juvenile Court should expect that, in addition to the $92 court cost, the Juvenile Judge will penalize the parent and student with one of / a combination of / or all of the following:

a.      $10 per day for every day the student has been absent.

b.     The parent will spend 8 hours in jail for each day the student is absent.

c.      The parent will be charged with educational neglect.

d.     The child will be placed on supervised probation with the Juvenile Court

e.      The child will be placed in State custody for educational neglect.

f.      The child will be placed in custody and transferred to the Juvenile Detention Center.

Tennessee State Law requires that the driver’s license of any student must be suspended if they exhibit chronic truancy.


Homebound Services:

·        Any student who has a medical condition that will require him/her to miss  ten (10) or more consecutive days should request homebound services by contacting the Grundy County Central Office at (931) 692-3467 and speak to the Attendance Supervisor.

·        Since homebound students by nature of their condition cannot attend regular school, they are prohibited from participation in extracurricular events except for eighth grade promotion.

K-8th grade students with 20 or more excused or unexcused absences:

·        Students and parents/guardians will be required to appear before Attendance Board (This Attendance Board, with input from the teacher, student and parent/guardian will determine if the student is promoted to the next grade or retained in the existing grade.)

Bullying: Bullying of students will not be tolerated per the Grundy County Board of Education Policy (6.304)


Students shall be provided a safe learning environment.  It shall be a violation of this policy for any student to bully, intimidate or create a hostile educational environment for another student. Bullying and intimidation are defined as either physically harming a student or damaging his/her property, or knowingly placing the student in reasonable fear of such, or creating a hostile educational environment. The policy addresses conduct taking place on school grounds, at any school-sponsored activity, on school-provided transportation, or at any official school bus stop immediately before boarding and immediately following deboarding.

Alleged victims of the above-referenced offenses shall report these incidents immediately to a teacher, counselor or building administrator.  Any allegations shall be fully investigated by a complaint manager (as set forth in Student Concerns, Complaints and Grievances 6.305).

The privacy and anonymity of all parties and witnesses to complaints will be respected. However, because an individual's need for confidentiality must be balanced with obligations to cooperate with police investigations or legal proceedings, to provide due process to the accused, to conduct a thorough investigation or to take necessary action to resolve a complaint, the identity of parties and witnesses may be disclosed in appropriate circumstances to individuals with a need to know.

The Bullying Hotline number is 931-954-9057.                                                        


Grundy County Board of Education


Review: Annually, in April

Descriptor Term:

Student Discrimination, Harassment, Bullying, Cyber-bullying and Intimidation

Descriptor Code:


Issued Date:




The Grundy County Board of Education has determined that a safe, civil, and supportive environment in school is necessary for students to learn and achieve high academic standards. In order to maintain that environment, acts of bullying, cyber-bullying, discrimination, harassment, hazing or any other victimization of students, based on any actual or perceived traits or characteristics, are prohibited.1

This policy shall be disseminated annually to all school staff, students, and parents.  This policy shall cover employees, employees' behaviors, students and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop. If the act takes place off school property or outside of a school-sponsored activity, this policy is in effect if the conduct is directed specifically at a student or students and has the effect of creating a hostile educational environment or otherwise creating a substantial disruption to the education environment or learning process.

Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of discrimination/harassment.


Bullying/Intimidation/Harassment - An act that substantially interferes with a student’s educational benefits, opportunities, or performance, and the act has the effect of:

            •           Physically harming a student or damaging a student’s property;

            •           Knowingly placing a student or students in reasonable fear of physical harm to the student

                        or damage to the student’s property;

            •           Causing emotional distress to a student or students; or

            •           Creating a hostile educational environment.

Bullying, intimidation, or harassment may also be unwelcome conduct based on a protected class (race, nationality, origin, color, gender, age, disability, religion) that is severe, pervasive, or persistent and creates a hostile environment.

Cyber-bullying - A form of bullying undertaken through the use of electronic devices. Electronic devices include, but are not limited to, telephones, cellular phones or other wireless telecommunication devices, text messaging, emails, social networking sites, instant messaging, videos, web sites or fake profiles.

Hazing - An intentional or reckless act by a student or group of students that is directed against any other student(s) that endangers the mental or physical health or safety of the student(s) or that induces or coerces a student to endanger his/her mental or physical health or safety.  Coaches and other employees of the school district shall not encourage, permit, condone or tolerate hazing activities.3

“Hazing” does not include customary athletic events or similar contest or competitions and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization.


Alleged victims of the above-referenced offenses shall report these incidents immediately to a teacher, counselor or building administrator.2 All school employees are required to report alleged violations of this policy to the principal/designee. All other members of the school community, including students, parents, volunteers, and visitors, are encouraged to report any act that may be a violation of this policy.

While reports may be made anonymously, an individual's need for confidentiality must be balanced with obligations to cooperate with police investigations or legal proceedings, to provide due process to the accused, to conduct a thorough investigation or to take necessary actions to resolve a complaint, and the identity of parties and witnesses may be disclosed in appropriate circumstances to individuals with a need to know.

The principal/designee at each school shall be responsible for investigating and resolving complaints. Once a complaint is received, the principal/ designee shall initiate an investigation within forty-eight (48) hours of receipt of the report. 4  If a report is not initiated within forty-eight (48) hours, the principal/ designee shall provide the director of schools with appropriate documentation detailing the reasons why the investigation was not initiated within the required timeframe.4

The principal/ designee shall notify the parent/ legal guardian when a student is involved in an act of discrimination, harrassment, intimidation, bullying, or cyber-bullying. The principal/ designee shall provide information on district counseling and support services. Students involved in an act of discrimination, harrassment, intimidation, bullying, or cyber-bullying shall be referred to the appropriate school counselor by the principal/ designee when deemed necessary. 1,4

The principal/designee is responsible for determining whether an alleged act constitutes a violation of this policy, and such act shall be held to violate this policy when it meets one of the following conditions:

It places the student in reasonable fear or harm for the student’s person or property;

It has a substantially detrimental effect on the student’s physical or mental health;

It has the effect of substantially interfering with the student’s academic performance; or

It has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

Upon the determination of a violation, the principal/designee shall conduct a prompt, thorough, and complete investigation of each alleged incident. All investigations shall be completed and appropriate intervention taken within twenty (20) calendar days from the receipt of the initial report. 4 If the investigation is not complete or intervention has not taken place within twenty (20) calendar days, the principal/ designee shall provide the director of schools with appropriate documentation detailing the reasons why the investigation has not been completed or the appropriate intervention has not taken place. 4 Within the parameters of the federal Family Educational Rights and Privacy Act (FERPA) at 20 U.S.C. § 1232g, a written report on the investigation will be delivered to the parents of the complainant, parents of the accused students and to the Director of Schools.


School administrators shall consider the nature and circumstances of the incident, the age of the violator, the degree of harm, previous incidences or patterns of behavior, or any other factors, as appropriate to properly respond to each situation.

A substantiated charge against an employee shall result in disciplinary action up to and including termination. A substantiated charge against a student may result in corrective or disciplinary action up to and including suspension.

An employee disciplined for violation of this policy may appeal the decision by contacting the Federal Rights Coordinator.  Any student disciplined for violation of this policy may appeal the decision in accordance with disciplinary policies and procedures.


When a complaint is filed alleging a violation of this policy where there is physical harm or the threat of physical harm to a student or a student's property, the principal/designee of each middle school, junior high school, or high school shall report the findings and any disciplinary actions taken to the director of schools and the chair of the board of education.  

By July 1 of each year, the director of schools/designee shall prepare a report of all of the bullying cases brought to the attention of school officials during the prior academic year.  The report shall also indicate how the cases were resolved and/or the reasons they are still pending.  This report shall be presented to the board of education at its regular July meeting, and it shall be submitted to the state department of education by August 1.  

The director of schools shall develop forms and procedures to ensure compliance with the requirements of this policy and TCA 49-6-4503.


Retaliation against any person who reports or assists in any investigation of an act alleged in this policy is prohibited.  The consequences and appropriate remedial action for a person who engages in retaliation shall be determined by the administrator after consideration of the nature, severity, and circumstances of the act.

False accusations accusing another person of having committed an act prohibited under this policy are prohibited. The consequences and appropriate remedial action for a person found to have falsely accused another may range from positive behavioral interventions up to and including suspension and expulsion.



Legal References

Cross References

1. TCA 49-6-4503

2. 20 USCS §§ 1681 to 1686

3. TCA 49-2-120

4. Public Acts of 2016, Chp. No. 783

Appeals To and Appearances Before the Board 1.608

Staff-Student Relations 5.610

Student Complaints and Grievances 6.305

Discipline Procedures 6.31



Bus: Transportation Safety and Discipline


School bus transportation plays a vital role in the education process for the students we serve. Our number one goal is to provide safe, efficient transportation for students to and from school and/ or school events. Drivers will make every effort to provide students a safe and comfortable journey to and from school.


Appropriate student conduct on school buses is expected at all times. Disruptions on the bus pose potentially serious safety concerns that put students, drivers, and other drivers at risk. Whenever a bus driver’s attention is diverted, a serious safety hazard can arise in a matter of seconds.


Education is required by Tennessee state law, school transportation is not. Because the bus is an extension of a student’s school day, school rules/ code of conduct also apply to behavior on the bus. Eligibility to ride the bus may be revoked if students violate school bus rules and regulations.




1.     The bus driver has the right to assign seats, and may be directed so as a matter of policy.

2.     Students are to be at their bus stop at least 5 minutes before normal bus arrival time.

3.     If it is necessary to cross the street or roadway students must wait until the driver signals them to cross, and cross the street or roadway 10-15 feet in front of the bus.

4.     Bus seats must be shared with other students on a daily basis with a limit of 3 students per seat.

5.     Students should always use the handrail when boarding or exiting the bus.

6.     Students must observe classroom conduct. Ordinary conversation is permitted at the driver’s discretion.

7.     Students must provide written permission from a custodial parent/ guardian to ride a different bus other than the one assigned. Written permission is also required for a student to get off at a different bus stop than the one assigned (such as work, place of business, etc.). Students should provide the note to the school office/ administrator and to the bus driver. All notes must go thru the school office and have an administrator’s signature to be honored. Otherwise students will be taken to their normal destination.


School Bus Rules and Regulations


Level I Offenses


1.     All books, book bags, backpacks, and other items must be kept out of the aisles/ walkway. Carry-on items will not occupy another student’s seat, nor extend above the seat back.

2.     Animals, oversized objects, balloons are prohibited.

3.     No windows or doors will be opened or closed without the permission of the bus driver.

4.     Chewing gum, eating, or drinking any beverage is prohibited.

5.     The use of electronic devices or other items in a manner that interfere with the safe operation of the bus or distract the driver is prohibited. This may include (but is not limited to) radios, cell phones, cd/tape/mp3 players, mirrors, lasers, flash cameras or other reflective devices, and camera.

6.     Students will not extend hands, arms, heads, and objects from the bus at any time.

7.     Students must remain seated and facing forward with feet on the floor in front of them.


Level II Offenses


1.     Once students board the bus, he/she will not be permitted to exit the bus while in transit. High school students will not be permitted to exit the bus except to board the transit bus at the elementary schools. This applies to both morning and evening routes.

2.     Incidents involving students throwing items from the bus pose serious safety issues to other driers and will be reported to the Sheriff’s Office and office administration.

3.     Horseplay will not be tolerated. Students will refrain from teasing, scuffing, tripping, holding, hitting, throwing items, or any activities that the driver may interpret as horseplay or deem unsafe.

4.     Loud, boisterous, profane language, obscene gestures, inappropriate displays of affection, and conduct deemed indecent will not be tolerated.

5.     The rear door and escape hatch trigger an alarm when opened. They are only to be used to exit the bus in an emergency situation or a drill conducted by the driver.

Level III Offenses


1.     Defiance of a school bus driver is considered insubordination.

2.     Fighting will not be tolerated. Students fighting on a school bus are subject to be transported by the Grundy Count Sheriff’s Department, to the local Police Department, or Tennessee Highway Patrol. Parents will be notified. Students whom instigate fighting, but may not be actively involved may be subject to the same penalty or suspension as students involved in a fight.

3.     Bullying will not be tolerated. Students whom are intimidated, harassed, or coerced by another should immediately report the incident to the driver and/ or a school administrator.

4.     Students should avoid any behavior that may damage the bus in any way. Any damage to seats, windows, or equipment will be charged to responsible student(s) or parent(s). Bus service will be suspended until full payment is made.

5.     Possession of matches, lighters, and glass objects are prohibited.

6.     Possession of tobacco, e-cigarettes, or paraphernalia will be reported to proper authorities and cited to court, TCA 39-17-1505.


Zero Tolerance


1.     Possession, use, transfer, or sale of alcohol, illegal drugs, possession of weapons (firearms, knives, explosives, etc.) or related paraphernalia.

2.     Battery upon a bus driver.

Consequences for violating a Level I Offense


1st Offense       Written Warning/ Contact Parents

2nd Offense       1 day bus suspension

3rd Offense       3 days bus suspension

4th Offense       3 Days ISS Phase I and 5 days bus suspension

5th Offense       No bus service for the rest of the year.


Consequences for violating a Level II Offense


1st Offense     5 days bus suspension

2nd Offense       5 days ISS Phase II and no bus service

3rd Offense       Alternative School (No bus service for the rest of the year.)


Consequences for violating a Level III Offense


1st Offense       Alternative School (No bus service for the rest of the year).

Bus Conduct Report


Grundy County Board of Education

P. O. Box 97

Altamont, TN 37301


Students Name: __________________

School Attended: _________________

Bus Drivers Name: _______________

Bus # ____

Route: AM/PM

Date: ____________


Notice to Parents


1. The purpose of this report is to inform you of a disciplinary incident involving the student on the school bus.

2. You are urged to both appreciate the action taken by the bus driver, and to cooperate with the corrective action initiated.


Driver Report

___ Violation of safety procedure           ____ Use of tobacco _____ Eating, drinking, or littering



___ Destruction of school property         ____ Unacceptable language   _____ Bullying



___ Fighting                                            ____ Disrespecting the bus driver or other student



Explanation of incident:________________________________________________________________________________________________________________________________________________________________________________________________


Drivers Signature:______________________


Principals Disciplinary Action: _______________________________________________________________________________________________________________________________________________            

Principal’s Signature: ________________________  

Parent/Guardian’s Signature: ___________________

Cell Phones/Personal Communication Devices:  Grundy County Elementary Schools will follow the Grundy County Board of Education Policy in regard to the Use of Personal Communication and Electronic Devices, Policy 6.312.


A “personal communication device” is a device that emits an audible signal, vibrates, displays a message, or otherwise summons or delivers a communication to the possessor.


The use of cellular phones by students on school premises is not allowed during the regular school day and other instructional times. If the cellular phone or other device emits a sound, or vibration, or displays a message, whether or not it is answered, it is considered to be in use.


Possession of a cellular phone or other communication device is not a violation of this policy if the phone or device is kept turned off, concealed and out of sight in a purse, pocket, book bag, locker, or automobile and is not in use during the regular school day.


Violation of this policy is a Level I Offense.


Students who use the camera component of the cell phone are subject to additional disciplinary measures, as well as reported to the appropriate law enforcement agency, if deemed appropriate.


Students are to leave radios, electronic games IPODS, MP3 players, CD players, two –way radios, cameras, etc. at home unless they are being used as part of their educational curriculum.


It is against state law to use beepers during the school day. TCA Title 49 education 49-6-4214.


The Grundy County School System is not responsible for lost or stolen cell phones, personal communication devices, or personal electronic devices.


Change of Address or Phone Number:  Any change of address or telephone number must be reported to the school office as soon as possible.


Cheating:  Any student caught cheating will be given a zero on the test or work assignment involved.  The parent will be notified.  Any student cheating on a state mandated test will be a Level III Offense.

Child Abuse Investigation:  Under Tennessee Law (TCA 37-1-403) it is the duty of any person, including a teacher or other school employee, who has reasonable suspicion that a child has been the victim of physical, mental, or sexual abuse, to report such harm to the county office of the Department of Human Services, the juvenile court, the sheriff or police chief.  If school personnel do not report the suspected abuse, they could be found guilty of a misdemeanor.  Schools are required by law to give access to the child’s records to the authorized person or team investigating the suspected abuse, and to cooperate fully with the investigation.  (It is not a violation of either state or federal confidentiality law to disclose the child’s school records to investigative personnel upon request.)  School officials must honor the investigator’s directive not to inform the child’s parents of the interview if the parent is the suspected abuser.


Child Custody/Parental Access:  The person who enrolls a student in school must be the student’s custodial parent (TCA 49-6-3001).  Unless a Tennessee court specifies otherwise, the custodial parent shall be the one whom the school district holds responsible for the education and welfare of that child.


Parents or guardians shall have the right to receive information contained in school records concerning their minor child.  The Board, unless informed otherwise, assumes there are no restrictions regarding the non-custodial parent’s right to be kept informed of the student’s progress and activities.  If restrictions are made relative to the rights of the non-custodial parent, the custodial parent shall be requested to submit a certified copy of the court order that curtails these specific rights.  Nonmarried parents have equal rights to the children unless there is a court order saying differently.  Unless there are specific court-imposed restrictions, the non-custodial parent, upon written request, shall be given access to all of the student’s educational records, including, but not limited to the student’s cumulative file and the student’s education file, if applicable (TCA 49-6-902).


Computer Use:  Students must abide by the Acceptable Use Policy and Agreement when using the internet.  This policy must be signed by both student and parent.  Any misuse of computers will result in disciplinary action and forfeit of computer privileges.


Counselors:  Counselors for students are available at the request of the teachers or parents.  This is a free service provided by the school system.  For information, call the school office.  Our school counselors are bound to confidentiality.


Courting:  All romances are to take place after and away from school.  Kissing, hugging, and hand-holding are not appropriate behaviors for school; therefore, will not be allowed at school.  Students participating in these activities will be disciplined and parents will be notified.


Discipline:    Each teacher devises a discipline plan that he/she is comfortable with and then it is approved by the school principal.  Teachers are required to make this plan known to the parents and students the first week of school.  If a child is sent to the office for discipline, it should be understood that harsher discipline will be administered.  Parent support is important to school success. Therefore, we will earnestly try to keep parents informed as to the progress of each child, both academically and as citizens of the school.  We expect parent support since our common goals are what are best for the students.  Below are listed the basic rules by which this school will operate.


1.     BE PROMPT (Meet deadlines)

2.     BE PREPARED (Have materials, listen for instructions, follow directions)

3.     PARTICIPATE (Be part of discussion, complete work, stay engaged)

4.     SHOW RESPECT (Honor self and others, value property)

5.     BE RESPONSIBLE (Accept ownership)


If a student chooses to break one of the above rules, the teacher, monitor, or other school personnel who observes the infraction will report it to the classroom teacher or principal.  It shall be our policy to notify the parent(s) each time a child is seen in the office for discipline problems.


Tennessee law (TCA 49-6-4102 to 49-6-105) states that a teacher or principal is authorized to hold every pupil strictly accountable for disorderly conduct.  She/he may use corporal punishment (paddling) in a reasonable manner against any pupil for good cause in order to maintain discipline and order.  The teachers use a variety of consequences for misbehavior, including paddling.  If you have a strong objection to your child being paddled, please come by the office and provide a written statement expressing your objection to corporal punishment each year.


Discipline Policy for Grades 5- 8:

Teachers will devise a list of classroom rules and consequences that will be approved by school administration.  A copy of these rules and consequences will be provided for the school administration.


Rule violations will be outlined as levels and consequences will be outlined as stages.  




Demerits- A demerit will be given for each classroom violation.  Each violation will be handled by the teacher until there are (5) demerits.  After administering the consequences on the fifth demerit, the student and the record will be referred to the administration.  A parent or guardian contact will be made within 5 days to discuss the student’s discipline report and to explain the next level of consequences.




Chronic and repeated violation of the rules of Grundy County Schools


Any student who accumulates a total of ten (10) days (singularly or cumulatively) suspension will be remanded to the alternative school for a minimum assignment of the remainder of the current grading period plus one additional grading period.  Parent/Guardian and student must petition the home school principal to return at least fourteen (14) days prior to the end of the assignment.  Return to the home school will be based upon attendance and behavior during the assignment to the alternative education center.  Students cannot attend school functions while he/she is placed in ISS or Alternative School.


ISS Phase I- In-School Suspension Phase I (ISS) is a supervised school day classroom conducted in an alternative setting at the Elementary School.  Student(s) will be given the assignment of writing the Student Handbook and /or grade appropriate material. Phase I will be considered a classroom absence for each class, but will not be considered absent from school.  Phase I students may be transported to school as they would on a normal school day, but must report promptly to ISS.  


ISS Phase II days will be conducted at the Elementary School with assignments from various subjects and the Student Handbook.  A parent/guardian contact will be held at the end of this stage to discuss the student’s discipline report and to explain the next level of consequences (Alternative School).  

Alternative School

Students placed in the Grundy County Alternative School will not be provided transportation based on Policy 6.319.  Elementary students must adhere to the current dress code of the Alternative School:  standard blue, black, or khaki slacks (no denim) worn with a belt and a polo shirt which must be tucked in.





Violation of classroom rules that are approved by the school administration, posted in classrooms, and communicated to the students.

CONSEQUENCES                                                                 Demerits


Classroom Teachers’ Consequences                                        1 - 5

ISS Phase I                                                                          5 - 7

ISS Phase II                                                                         8 - 9

Administrative Decision                                                          10                        




  1. Spreading rumors that will cause a conflict between two or more individuals.
  2. Arguing with another student that results in faculty/staff intervention.
  3. Unlawful assembly or organization of any group(s) which might be a hazard to the safety or welfare of students and school officials to which disrupts normal school operations.
  4. Leaving class without permission or misuse of a hall pass.
  5. Skipping class, skipping homeroom, or directive study.
  6. Improper display of affection.
  7. Horseplay that results in faculty/staff intervention.
  8. Use of profane, obscene, slang language or gestures (written or spoken).
  9. Any threat of violence or instigation of a fight/conflict.
  10. Inappropriate and/or disrespectful attitude toward faculty/staff members
  11. Behavior that disrupts instruction
  12. Any disruption from a personal communication devise




1st Offense                                                                   2 Hours Detention

2nd Offense                                                                   1 Day ISS

3rd Offense                                                                   2 Days ISS

4th Offense                                                                 3 Days ISS

5th Offense                                                                 5 Days ISS Phase II

6th Offense                                                                   5 Days ISS Phase II K-4/ Alt. School

                                                                                      (Grades 5-8)


Severe Clause:  Any student behavior of a severe nature, even on the first offense may be subject to Third Offense Consequences and possible law enforcement involvement.




1. Fighting: Any physical conflict between two or more individuals.

2.     Insubordination – Defiance of any school personnel.

3.       Abuse, marring, defacing or willful destruction of personal and/or school property.

4.       Any threat of violence or instigation of a conflict between other individuals.

5.       Possession and/or use of any tobacco or tobacco like products including electronic    cigarettes (Student is cited to court, TCA 39-17-1505).

6.       Leaving campus without permission.

7.       Use of profane, obscene, inappropriate or slang language or gestures either written or spoken towards or in the presence of a staff member.

8.       Submission of falsified documents as if signed by authorized persons.

9.       Violation of the Internet Use Policy

10.   Possession of Obscene or pornographic material  

11.   Possession of fireworks or igniting material (lighters, matches, etc.)

12.   Gambling

13.   Activation of fire equipment

14.   Any verbal threat of violence towards a staff member.

15.  Theft or possession of stolen property.

16.  Bullying, harassment, cyber-bullying, intimidation, and hazing as defined by the Grundy County Board of Education Policy 6.304


1st Offense       3 Days ISS

2nd Offense       5 Days ISS Phase II   

3rd Offense       5 Days ISS Phase II K-4th / Alternative School Grades 5th -8th




Any Level IV Offense listed below will result in automatic suspension and possible referral to the Grundy County School Board for expulsion:


  1. Arson
  2. Bomb threat
  3. Sexual acts or acts of a sexual nature.
  4. Aggravated Battery – Intentionally causing great bodily harm, disability, or permanent disfigurement.
  5. Any violation in which the administration may deem as reasonable to fall within this category.




Any student who commits any act listed as a Level IV offense will be suspended.  Grades 5- 8 may be assigned to Alternative School. A conference will be held with student and parents to determine further consequences.


  1. Possession, use, transfer, or sale of alcohol, drugs, and/or related paraphernalia.
  2. Battery upon school personnel.
  3. Possession or use of any dangerous weapon in school buildings, on school grounds, or in school vehicles at any time (including, but not limited to any firearm, explosive, bowie knife, pocket knife, ice pick, dagger, slingshot, stun guns, switchblade, knuckles).




Any student who commits any act listed as a Level V Offense will be suspended immediately for a period of not less than one calendar year (ZERO TOLERANCE).

Zero Tolerance Policy:  


  1. A student who possesses a weapon on school property, a school bus or at a school sponsored event or activity (an exception exists for school-sanctioned instructional or ceremonial purposes) shall be reported to local law enforcement officials and shall be suspended immediately.
  2. A weapon is any device capable of inflicting injury to or disabling another individual.
  3. Possession shall mean actual physical control of the weapon or the ability to exercise control over the weapon.
  4. The punishment for this offense shall be suspension up to One (1) year, but may include expulsion.
  5. ZERO TOLERANCE OFFENSE  If the weapon is a firearm or an explosive, incendiary or poison gas device, any student who is found to have violated this policy shall be expelled for a period of not less than one (1) calendar year.
  6. The Director of Schools has the authority to modify this expulsion on a case-by-case basis.



1.ZERO TOLERANCE OFFENSE-A student having unlawful possession, using or selling a narcotic or stimulant drug or drug paraphernalia on school property, a school bus or at a school sponsored event or activity shall be reported to local law enforcement officials and shall be expelled for a period of not less than one (1) calendar year.

NOTE: It is the Grundy County School Board's Policy that marijuana is included in this ZERO TOLERANCE OFFENSE.  

2.          The Director of Schools has the authority to modify this expulsion on a case-by-case basis.



  1. ZERO TOLERANCE OFFENSE-A student who commits battery upon any teacher, principal, administrator, or any other school system employee shall be reported to local law enforcement officials and shall be expelled for period of not less than one (1) calendar year.
  2. The Director of Schools has the authority to modify this expulsion on a case-by-case basis.


Tennessee State law mandates that school administrators protect the safety and educational environment of all students.  Therefore, the principal or assistant principals reserve the right and authority to declare the rules outlined here null and void should a severely disruptive incident occur that mandates immediate action.


Any student who warrants a reasonable suspicion may be subject to a drug test, search at any time.



Any dress or hairstyle that is considered contrary to good hygiene, distractive or disruptive in appearance, detrimental to the educational environment or to the public image of the school shall not be allowed. The administration of the school reserves the right to determine whether a student’s attire is within the limits of appropriateness for school, decency, and modesty.


In matters of opinion, the judgment of the principal/designee shall prevail.

1. Below the waist attire shall not have holes above the knees.

2. All below the waist attire must be knee length when the student is standing erect and be worn above the hip bone at the normal waistline. Slits in dresses or skirts shall not exceed three inches above the front and/or back of the knee.

3. Form fitting clothing such as spandex, tights, leggings etc. with or without a seam will not be permitted. Tights or leggings may be worn under clothing that touches the knee cap while standing erect

4. All above the waist attire must completely cover cleavage, abdomen, back, shoulders, and midriffs. See through outfits, low-cut tops, bare midriffs, open backs, tank tops, halter tops, crop shirts, etc. are not allowed.

5. Footwear is required and must be worn; footwear must be safe and appropriate for indoor and outdoor activities.

6. Clothing and accessories including, but not limited to, headphones, book bags, backpacks, belt buckles, patches, jewelry, and notebooks must not contain or have printed on them racial/ethnic slurs or symbols, gang symbols/affiliations, or vulgar, obscene, subversive, sexually suggestive language, symbols, or images. Clothing and accessories shall not be derogatory to any individual or group, nor be disruptive to the normal school environment. Clothing and accessories shall not promote violence or products such as alcohol, tobacco, illegal drugs, and controlled substances. Clothing and accessories shall not promote violation of school rules.

7. Visible body piercing jewelry must not pose a threat to the student’s safety nor be disruptive to the peace and good order of the school.

8. Items which are prohibited include, but are not be limited to:

A. Head apparel (headphones, hats/caps, scarves, hair picks, stocking caps, hair curlers, hoods, etc.) inside the school building, except for medical purposes – doctor’s verification of need is required.

B. Sunglasses inside the school building, except for health purpose – doctor’s verification of need is required.

C. Chains (including billfold chains);

D. Sleepwear (pajamas or house slippers)

The administration reserves the right to prohibit certain clothing and/or accessories if in their judgment it is deemed a distraction to the daily operation of the school day.



Appropriate corrective/disciplinary action will be taken by the school administration if a student comes to school in clothing that is not deemed to be appropriate.

If student is unable to change into dress compliant clothing, he/she will be assigned ISS for the remainder of the day.


1st offense:       Verbal warning and student must change into appropriate dress code attire             and improper    dress is documented as to what the exact offense was.

2nd offense:      2 days ISS Phase I.

3rd offense:      3 days ISS Phase I and student must change into appropriate dress code    attire.

4th offense:       3 days ISS Phase II.

5th offense:       Alternative School and/or the student will be required to wear a school uniform for the remainder of the year.  Elementary students must adhere to the current dress code of the Alternative School:  standard blue, black, or khaki slacks (no denim) worn with a belt and a polo shirt which must be tucked in.


**Principals may request up to ten (10) special attire days during the school year


Fees and Money Transactions:  Careful records will be kept of all money transactions.  If a student fails to pay for lunches, pictures, lost library books, school sales items, or other fees owed the school, all records will be held.  No report cards will be issued.  A student who transfers to another school will have to have all money paid before records will be sent.  An 8th grader’s records will not be sent to the high school until all fees have been paid at the elementary school.


Field Trips:  All field trips must be educational in nature.  The trips will be paid for by the class or students involved.  Any student who has been suspended or has attended alternative school during the school year will forfeit the right to attend a field trip.  The school has the right to impose any rules necessary to insure the safety of the students.   All trips must be taken on buses, or individual parents can transport their own children.  Any child absent from school the day of a field trip will be counted as absent from school.  Field trips are part of the educational experience.


Food and Drinks-Snacks:  Glass containers are not allowed.  No chewing gum.  *See school wellness policy at school or on the internet for more information.  Grundy County School System follows all Federal Food Guidelines.


GRUNDY COUNTY HARASSMENT AND ASSAULT POLICY CONCERNING INCIDENTS ON SCHOOL PROPERTY AND AT EXTRACURRICULAR EVENTS, Policy 5.500:  Any attack, harassment, confrontation, or overt and threatening behavior toward any Grundy County School Board employee, staff (or anyone under contract) by any individual shall result in the suspension of the privilege of the involved person or persons to visit or be present on any school property for a period of time to be set by the Board of Education.  


In the event that parents, individuals, or students should become involved in any such conflict surrounding an athletic event, the responsible person or student shall be suspended from attending or participating in athletic events until the conflict has been resolved.  Refer to the Grundy County Athletic Code of Conduct.


In the event that any such conflict surrounding an athletic event is resolved and a second event occurs, any such persons determined to have been responsible shall be barred from all athletic events for a period of one calendar year.  A third event shall result in the pursuit of a court order to permanently deny the responsible individuals from future attendance at athletic events.


It is the intent of this policy to provide safe and peaceful behavior on all school grounds at all times, including all athletic and extracurricular events.


Homebound Policy:  Any student, who is out of school for a prolonged period can apply for and will be provided a homebound teacher. A medical doctor must certify that the student has need for homebound services.  School administrators and teachers strongly recommend that any student, who can qualify for homebound instruction during a prolonged illness, should use this service.  Since homebound students by nature of their condition cannot attend regular school, they are prohibited from participation in extracurricular events except for eighth grade promotion.


Home School:  If a family chooses home schooling, then the child will not be eligible to participate in school and extracurricular activities.  Home schooled students must be registered at the Grundy County Central Office in Altamont, TN (931 692-3467) by August 1 each year.  Fifth and seventh grade students will be tested at the closest elementary school in the spring of each year as required by the Tennessee Department of Education.


Homework: Students should be encouraged to do as much of their work at school as possible, with the remainder to be completed at home.  It is the philosophy of the school that homework is necessary for school success, although teachers will use fair judgment in making assignments trying to eliminate excessive amounts of homework.  Individual teachers will inform students of their policy regarding homework.


Honor Roll:  Students in grades 3-8 will be listed on the regular honor roll if all six-week grades are A’s and B’s with a least one A.  A student will be listed on the Principal’s List if all grades are A’s.


Inappropriate Literature:  No obscene literature or inappropriate books are to be brought to school.


In-School Suspension:  In-school suspension means a child is placed in a supervised area to perform his/her schoolwork.  He/she will not be allowed to participate in any school activity, assemble, play period etc. for the time assigned.  He/she will eat lunch in the in-school suspension room.


Internet Use Policy:  We are pleased to offer to the students of Grundy County Schools access to the school's computer network and access to the Internet. To gain access to the Internet, all students under the age of 18 must obtain parental permission and must sign and return this form to the designated school Technology Coordinator. Students 18 and over may sign their own forms.

Students are responsible for good behavior on school computer networks just as they are in a classroom or school or school hallway. Communications on the network are often public in nature. General school rules for behavior and communications apply. The network is provided for students to conduct research and communicate with others.


Access to network services is given to students who agree to act in a considerate and responsible manner. Parent permission is required. Access is a privilege, not a right.


Access entails responsibility. Individual users of Grundy County School’s computer networks are responsible for their behavior and communication over those networks. It is presumed that users will comply with district and school standards and will honor the agreements they have signed. Beyond clarification of such standards, the school is not responsible for restricting, monitoring, or controlling the communications of individuals utilizing the network.  Network storage areas may betreated like school lockers. Network administrators, school administrators, and teachers may review files, bookmarks, and communications to maintain system integrity and insure that users are using the system responsibly. Users should not expect that files stored on the school servers would always be private.


Within reason, freedom of speech and access to information will be honored. During school, teachers will guide students toward appropriate materials. Outside school and with independent home access, families bear the same responsibility for such guidance as they exercise with information sources such as television, movies, radio, and other potentially offensive media. The following behavior is not permitted by students using the Grundy County School’s network and Internet access:


·        Sending or displaying offensive messages or pictures

·        Using obscene language

·        Harassing, insulting or attacking others

·        Damaging computers, computer systems or computer networks

·        Violating copyright laws

·        Using another person's password

·        Trespassing in other's folders, work, or files

·        Intentionally wasting limited resources

·        Employing the network for commercial purposes

·        Any action that violates existing school policy, Board policy, or Public Law

·        Sharing personal information such as street addresses or telephone numbers

·        Using software or any other method to circumvent the Educational Network Association (ENA) offensive web site blocking system.


Consequences for violation of the Internet Use Policy is a Level III Offense and can result in being placed in In-School Suspension, possible suspension, and a loss of Internet privileges. Students involved in this action will be subject to prosecution under State and Federal Laws.

Kindergarten:  Kindergarten is mandatory in the state of Tennessee.  Kindergarten is a full day program.  Attendance is important.  Kindergarten children are expected to attend, be on time, etc. just as any other student.   The curriculum has become more rigorous and all kindergarten students should stay for the duration of the school day.


Leaving School:  Students must have an Early Dismissal Slip or be called to the office over the PA before a teacher will allow a student to leave their classroom.  It is state law that parents come to the school office to sign-out children who leave early.  Police will be asked to help locate children who leave or cannot be found by school personnel.  Parents will immediately be called if a child leaves without permission.


Lice:  Please see GCBOE Policy 6.4031.


Lost and Found:  Students are not allowed to bring valuable and expensive items, large amounts of money, collectibles, trading cards, etc. to school.  The school will not be responsible for these items in case of loss or theft.  Coats should be labeled with the child’s name.  All lost and found items should be turned in to the teacher or school office.  If an item is not claimed within 2 weeks the item is subject to be given away to the person who found it.


Grundy County Schools participates in the National School Lunch and Breakfast Program. Students from households that meet federal income guidelines are eligible for free or reduced price meals.  


We are pleased to announce that Grundy County will be implementing a new option available to select schools in Tennessee that participate in the National School Lunch and School Breakfast Programs.  It is called the Community Eligibility Provision (CEP).  

Offer versus Serve (OVS):  Grundy County Schools participate in the Offer vs. Serve Program which allows students to choose what they would like to eat.  An offer versus serve breakfast and lunch meal plan is available to all students PreK-12 with the exception of sack lunches or transported off site.

A school breakfast eligible for federal reimbursement shall offer 4 food components (fruits, milk, meat/ meat alternative, and grains) that consist of a minimum of four (4) food items. Students are allowed to decline one (1) food item.  The student’s decision to accept all four items or to decline one item shall not affect the price charged for the meal. The breakfast is priced as a unit.


A school lunch eligible for federal reimbursement shall offer 5 food components (fruits, grains, meat/meat alternates, milk, and vegetables) in the appropriate amounts per grade groupings. Students are allowed to decline two (2) of the five (5) required food components, but must select at least ½ cup of either a fruit (or fruit combination) or a vegetable (or vegetable combination) or ½ cup fruit/vegetable combination. After selecting the ½ cup fruit or vegetable requirement, students must select at least two (2) additional full components in the full amounts (per age/grade grouping required amounts) to count toward the reimbursable offer versus serve meal. The student’s decision to accept all five components or to decline two components shall not affect the price charged for the meal. The lunch is priced as a unit.

Student Account:  Each student is given an account with a Personal Identification Number (PIN).  This number will remain the same throughout their time at Grundy County Schools.  To access their account, the students will be asked by the cashier to type in their PIN number. They will do this on a Point of Sale (POS) device located at the cashier. 

Depositing Monies on Student Account:  You can do this a few different ways. You can send in check or cash with your child though we do not encourage sending cash with young children. You can stop by and visit the cafeteria to make your deposit.  If you send a check, please make sure your child’s name and/or PIN number is on the check.

Meal/A la Carte Fees:  Money will be accepted any day during the week but it is preferable that a week at a time be paid instead of paying one day at a time.  Check with your child’s school for items available for purchase.   A la Carte items cannot be charged.   

Staff Breakfast…..$2.00                                            Visitor Breakfast…..$2.50

Staff Lunch……   $3.50                                             Visitor Lunch……$4.50

                                                Extra Milk……$0.50

                                                Extra Juice……$0.50

School Nutrition Program (SNP) Charge Policy:  Due to the Community Eligibility Provision (CEP), Grundy County Schools has no charge policy for a la Carte items.     

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.


Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.


To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form , (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html , and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:


(1) mail: U.S. Department of Agriculture

            Office of the Assistant Secretary for Civil Rights

            1400 Independence Avenue, SW

            Washington, D.C. 20250-9410;


(2) fax: (202) 690-7422; or


(3) email: program.intake@usda.gov.


This institution is an equal opportunity provider.


Grundy County School District’s Wellness Policy Plan:  The wellness plan may be accessed on the web at www.grundycoschools.com. Furthermore, the plan may be picked up at the schools by contacting the principals.


Medications:  Any student taking medication must have a parent or guardian bring the drug (prescribed or not prescribed) to the office staff with the appropriate form completed.  All medication must be received in its original container and given to the school nurse.  Students must not keep medication in purses, pockets, lockers or desks.  The school nurse must not give any student medication to take internally unless it is from the original bottle with the proper form on file.  Forms can be obtained from the school office.


Tobacco Products:  Students are neither allowed to carry or use tobacco products of any kind.  A student may be placed in in-school suspension or alternative school for the use or possession of tobacco products.  Tennessee law (TCA 39-17-1505) states that it is unlawful for anyone under 18 years old to possess a tobacco product.  Any person who violates this section shall be issued a citation by a law enforcement officer or school principal who has evidence of the violation.  The citation shall require the person to appear in the Juvenile Court.  A violation of this section shall be a civil offense.


Parent Involvement Policy and Plan:  A complete copy of the School Parent Involvement Policy is available for parents/guardians/community members at the school.  A complete copy of the School Parent Involvement Policy is available on the school website: www.grundycoschools.com.

Parent/Teacher Conferences:  Regularly scheduled conferences will be held twice a year.  If you want to set up an appointment at another time you may call the school office at least one day in advance.


Playground and Gym:  Each student is required by state regulations to participate in activities organized by the P.E. instructor unless there is a doctor’s excuse on file in the office.  Please make sure your child is dressed appropriately on P.E. days.  


Progress Reports:  Progress reports will be sent home the 3rd week of each six week grading period. Please sign and return these as soon as possible.  


Promotional Criteria:  Beginning with the 2011-2012 school year, a student in the third grade may not be promoted to the next grade unless the student has shown a basic understanding of curriculum and ability to perform the skills required in the subject of reading as demonstrated by the student’s grades or standardized test results.  However, such student may be promoted if the student participates in an LEA approved research-based intervention prior to the beginning of the next school year.  This amendment would not apply to any student who has an individualized education program (IEP) pursuant to the federal Individuals with Disabilities Education Act.


Assessment Scores as a Portion of Final Second Semester Grades:  Per State Statute (TCAP 3-8 Achievement) and State Board of Education (SBE) Policy (TCAP End of Course), both TCAP 3-8 Achievement and TCAP End  of Course assessment scores will be factored into students’ second semester final grades.  For Achievement, the score will account for 25% of the grade as determined by the local board of education.  The Modified Academic Achievement Standards (MAAS) assessment for grades 3-8 will account for 25% of the second semester final grade, and will also be administered during the 2014-2015 school year.  Scores on the Alt-Portfolio assessment will not count towards the second semester final grade.


Promotion Exercises for 8th Grade:  The promotion exercises for 8th grade students will be announced on a yearly basis.


Search:  The school may search vehicles, purses, book bags, lockers, or other storage areas, containers and packages brought onto school property by students or visitors for drugs, drug paraphernalia, dangerous weapons, etc.  The school will conduct a search and/or call the police whenever there is reason to suspect that such materials are on school property.  A student may be subject to physical search because of the results of a locker search, or because of information received from a teacher, staff member, student, or other person, if such action seems reasonable to the principal (TCA 49-6-4202 to     49-6-4210).


Short Days:  (caused by snow, ice, plumbing, electrical problems, etc.)  In case of a shortened school day, parents will be notified by the school phone messenger.  Please be sure to indicate an appropriate number for such emergencies on your child’s student data form.


Snow Days:  When school is canceled or delayed due to weather or other reasons, the radio and TV stations will be informed by the Director’s office.  Also, police scanners will carry the information.  We will also announce this on the school All Call System.


Special Education Referral Process:  The purpose of the Grundy County Special Education Department is to “promote educational services and programs for children with special education needs that will enable them to lead productive and independent lives.” Students who are experiencing significant difficulty in the general educational program may be referred to the Special Education department for assessment (testing) to determine if a disability exists and results in an educational need.  Referrals are generally initiated by school personnel at the student’s school, but parents may also initiate referrals.  The referral process is comprehensive and takes place over a period of several weeks.  A great deal of information regarding the student's’ school performance is gathered; this includes previous and current grades, current observations of classroom behavior, previous test results, vision/hearing screening and observations.  Information is also gathered regarding the student’s behavior, general health, and background.  Parents are an important part of this process.  If a student is determined eligible for special education, an Individualized Education Program is developed taking into consideration a range of service options.


If you are a parent of a child (birth through age 22) who is suspected of having a disability, or know of a child who may have a disability, contact the principal or the child’s teacher at your child’s school to discuss the referral process with them.  If your child is not yet enrolled in school, you can obtain information by calling the Special Education Office at (931) 692-3420.


Summer School Guidelines:  If a child in grades 3-8 has failed two subjects or has been absent for more than 20 (unexcused or excused) days during the school year, they must be recommended for summer school.  In order for a child to be promoted to the next grade level, he/she must successfully complete all summer school requirements.  If a student fails more than two (2) core subjects; the student will be retained.


NOTE:  If a child is in K, 1st, or 2nd grade and is below grade level or has missed more than 20 (excused or unexcused) days, it is strongly recommended that they be retained.

Special Education students who have not successfully fulfilled their IEP requirements or goals for promotion must attend summer school before being promoted to the next grade level.  Attendance should also be a factor.


Summer School Absenteeism:  Only one excused day will be allowed during summer school.  If a student misses the second day, they will not be allowed to attend the remaining summer school.

Suspensions and/or Alternative School:  Suspension means that a child is not allowed to come to school for a period assigned for disciplinary reasons.  While the child is suspended, all class work receives an unexcused mark, zeros for all assignments and tests.  The work must be made up within three (3) days after returning to the school.  The makeup work will only count as 60% instead of the 100%.  A child who has been suspended may not participate in extracurricular activities during the suspension.  A child who has been placed in Alternative School will not participate in extracurricular activities.


Telephone:  The office telephone is a business phone.  It is not to be used by students.  During an emergency or in case a student is sick, a principal or secretary will call the parent.  No student will be allowed to use the phone during school hours.  Teachers will not be called to the phone during instructional time except for an emergency.  Messages will be delivered.  Please do not ask our office personnel to relay messages to your child except in case of an emergency.  Make arrangements for your child before leaving home in the morning.


Testing:  Psychological, educational, and/or behavioral testing and assessments are available upon request by parents.


Textbooks:  Students will be issued a set of textbooks free of charge to use during the year.  No excuse will be accepted for loss of, damage, or misuse of the books.  The textbooks are ultimately the full responsibility of the student they are issued to and at the end of the year the book is not in condition to be used next year, the book will be paid for by the student before report cards are issued or records are sent to the next school.  


Traffic:  The school speed limit is in effect between 7:15 A.M. and 3:15 P.M.  School begins at 8:00 A.M. and dismisses at 3:00 P.M.  Parents are asked to park in designated areas.  Please do not park in bus lanes and staff parking lots.


Truancy: According to the State Mandatory School Attendance Law, a student is considered truant after 5 unexcused absences.  A letter will be sent to the parent or guardian of the student informing them of the child’s truant status.  The parent or guardian will be required to attend a Truancy Review Board hearing to discuss the issue and to explain consequences for further truancy.  The board will consist of the Truancy Officer, the Youth Services Officer, and the school principal.  After 10 unexcused absences, the parent or guardian will be petitioned to appear before the Grundy County Juvenile Court.


Unsafe School Choice Option:  Under the Tennessee State Board of Education’s Unsafe School Choice Policy, any public school student who is the victim of a violent crime as defined under Tennessee Code Annotated 40-38-111(g), or the attempt to commit one of these offenses as defined under Tennessee Code Annotated 39-12-101, shall be provided an opportunity to transfer to another grade-level appropriate school within the district.


Additional information regarding this option may be obtained by contacting the Grundy County Department of Education at 931-692-3467.


Use of Building:  The school building, itself, is to be used for the education and development of the children of the community.  Those who wish to use the building must have specific permission from the principal. A school employee must be present. Non-school affiliated organizations will pay a fee for use of the facilities. See Grundy County Board of Education policy 3.206. Any damage must be paid for by the group using the building.  All school functions and activities receive priority.


Video and Audio Recordings and Photographs:  Video and audio recordings may be used in the public areas of the building for security purposes, to document accidents, to clarify discipline issues or to help foster the efficient functioning of the school site.  Photographs may be used to document accidents, to clarify discipline issues, or to help foster the efficient functioning of the school site.


Visitors:  We wish to encourage parent participation in the educational process but there are laws that the schools are forced to follow in regard to visitors at school, including parents.  No person, who is not on the staff or enrolled as a student at the school, is permitted to be in the building without first receiving permission from the office.  Teachers are required to see a Visitor’s Pass signed by the office personnel before allowing anyone in their classroom or halls.  This is to ensure the safety of the students.  Please see the Grundy County Board of Education Policy 1.501.


Volunteers:  Volunteers are needed to make our programs successful; however, there are guidelines and restrictions we must enforce to make things run smoothly.  No parent will be allowed to be in the building without checking in through the office.  Assignment of volunteers will be made by the principal and the parents involved.  Volunteers are asked not to visit their child’s classroom while on duty.  If problems are recognized and we are unable to resolve them, volunteers will be asked to relinquish their duties as a volunteer and remain away from school during school hours.  If you are interested in doing volunteer work, please contact the school office for information.  Volunteer work may include but is not limited to:  school patrol, lunchroom monitoring, help with gym or play areas, use of copy machine, answering phones, hall control, school sales, school cleanup, teacher helpers, etc.


Waiver of Fees:  Requests of waiver of school fees are available in the office for eligible students.


Willful Damages of Property (Personal and Public)

A. Arson – Any student found guilty of arson will be held accountable and responsible under state law (TCA 39-14-301; TCA 39-14-307).

B. Bomb Threat – Grundy County Schools will punish anyone responsible for a bomb threat under state law (TCA 39-16-502).

C. Damaging School Property (including computer access and software) – Students

    who willfully or maliciously damage school property will make restitution to the

    school or the school system. Parents of students are held liable for damages

    committed by children until they reach the age of eighteen (TCA 37-10-101).

D. Tampering/Setting Off Fire Alarms – Purposefully setting off fire alarms is the

    same thing as reporting a false alarm. This is a violation of State Law (TCA 39-16-

    502) and is punishable under that statute.

E. Vandalism – Students who willfully or maliciously vandalize school property will be

    responsible for cleaning, repairing and/or making restitution for any damages. This is

    a violation of state law (TCA 39-14-408) and can escalate to a felony offense.


Notification of Rights under FERPA


The Family Educational Rights and Privacy Act (FEPRA) afford parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  These rights are:

1.     The right to inspect and review the student’s education records within 45 days of the day the School receives a request for access.

Parents or eligible students should submit to the School principal [or appropriate school official] a written request that identifies the record(s) they wish to inspect.  The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

2.     The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate.

Parents or eligible students may ask the School to amend a record that they believe is inaccurate.  They should write the School principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it is inaccurate.  If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3.     The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School board; a person or company with whom the School has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

            A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

            Upon request, the Grundy County Schools disclose education records without consent to officials of another school district in which a student seeks or intends to enroll.  

(4) The right to file a complaint with the U. S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA are:


Grundy County Department of Education

Attn: Tonya Garner

PO Box 97

Altamont, TN 37301



Notification of Rights under the Protection of Pupil rights Amendment (PPRA)


PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exam.  These include the right to:


*Consent before students are required to submit to a survey that concerns one of more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U. S. Department of Education (ED)-

1.     Political affiliations or beliefs of the student or student’s parent;

2.     Mental or psychological problems of the student of student’s family;

3.     Sex behavior or attitudes;

4.     Illegal, anti-social, self-incriminating, or demeaning behavior;

5.     Critical Religious practices, affiliations or beliefs of the student or parents; or

6.     Income, other than as required by law to determine program eligibility.

7.     appraisals of others with whom respondents have close family relationships;

8.     Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;

*Receive notice and an opportunity to opt a student out of –

1.     Any other protected information survey, regardless of funding;

2.     Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and

3.     Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.

*Inspect, upon request and before administration or use-

1.     Protected information survey of students;

2.     Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and

3.     Instructional material used as part of the educational curriculum.

These rights transfer to from the parents to a student who is 18 years old or an emancipated minor under State law.


The Grundy County School District has developed and adopted policies, in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes.  Grundy County School District will directly notify parents of these policies at least annually at the start of each school year and after any substantive changes.  Grundy County School District will also directly notify, such as through U. S. Mail or email, parent of student who is scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for the parent to opt his or her child out of participation of the specific activity or survey.  Grundy County School District will make this notification to parents at the beginning of the school year if the District has identified the specific or approximate dates of the activities or survey at that time.  For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification of the planned activities and surveys listed below and will be provided an opportunity to opt their child out of such activities and surveys.  Parents will also be provided on opportunity to review any pertinent surveys.  Following is a list of the specific activities and surveys covered under this requirement:

*Collection, disclosure, or use of personal information for marketing, sales or other distribution.

*Administration of any protected information survey not funded in whole or in part by ED.

*Any non-emergency, invasive physical examination or screening as describe above.


Any parent who believes their rights have been violated may file a complaint with:


Grundy County Department of Education Attn: Shalonda Meeks

PO Box 97

Altamont, TN 37301





It is the policy of the Grundy County School System not to discriminate on the basis of

sex, race, national origin, creed, age, marital status, or disability in its educational

programs, activities, or employment policies as required by Title VI and VII of the 1964

Civil Rights Act, Title XI of the 1972 Educational Amendments, and Section 504 of the

Federal Rehabilitation Act of 1973.


The following people are responsible for coordinating and monitoring activities necessary

for compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education

Amendments of 1972, section 504 of the Rehabilitation Act of 1973, and the

Americans with Disabilities Act of 1990.


Anyone who believes he/she has been discriminated against may file a complaint with:

Grundy County Department of Education Attn: Tonya Garner

PO Box 97

1376 Main Street

Altamont, TN 37301




Tennessee Code Annotated has established protection of privacy for students.  It is the policy of Grundy County Elementary Schools to also protect the privacy of the student within the framework of law; therefore, information including but not limited to the student’s permanent records and academic standing, attendance, discipline, and psychological and standardized tests will only be released with specific written request from students who are eighteen (18) years or older and by written request from the parent of students who are under eighteen (18).


“Directory information” means information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.  It includes, but is not limited to the student’s name, address, telephone listing, date and place of birth, major field of study, participation on officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended.


Mrs. Jessie Kinsey, Director of Schools

1376 Main Street                                                 Telephone:  (931) 692-3467

PO Box 97                                                                        Fax:  (931) 692-2188

ALTAMONT, TN   37301                                 www.grundycoschools.com

August 2017


Dear Parents,


The Tennessee State Department of Education has drafted a new plan called the Every Student Succeeds Act (ESSA) that will replace the No Child Left Behind Act.  Once this information has passed into law, the school district will provide parents with more information regarding ESSA.  


If you have any questions regarding your child’s teacher(s) and the specific requirements for him/her, please contact your child’s principal or the Supervisor of Instruction / Curriculum, Dr. David Dickerson or Mrs. Samantha Stevens at (931)-692-3467.  We are confident that we will be able to comply with the new qualifications due to our committed teachers and supportive parents in Grundy County.


Thank you for your cooperation and understanding regarding this matter. We are looking forward to an exciting and productive year.




Mrs. Jessie Kinsey

Director, Grundy County Schools

Grundy County Schools Responsible Use Policy (RUP)


Internet access* is available for all students only as an educational resource.

  •  I will not go to websites that are not appropriate for learning.
  • I will inform a teacher immediately if any inappropriate sites are accessed while I am online.
  • I will not attempt to bypass the Internet filter to access a blocked website.
  • I will not remotely access computers outside the system’s network.

*Internet access is provided on-campus for all students.  These policies also apply when using district-issued devices off-campus through other public or private networks.

The computer, software, wireless devices, and network are available for all students only as an educational resource.

  •  I will treat the computers, all devices, and hardware with respect and not cause damage to them.
  • I will not share my usernames and passwords with anyone nor will I use another student’s username and password.
  •  I will not share my device, charger, or other school-issued equipment with others.
  • I will transport my device using my school-issued sleeve and handle my device using communicated procedures.
  •  I will not access, alter, or delete another person’s information/files on any computer or device.
  •  I will follow copyright law in my projects and give credit to my resources (authors and/or websites).
  • I understand that teachers and administrators may monitor all student activities on the network and devices on and off campus.
  •  I will not use the device to illegally distribute, install, or reproduce copyrighted materials.
  •  I will not use the device to facilitate any illegal activity, or use it for commercial or for-profit use.
  • I will not use the computer network to attempt to gain unauthorized or unlawful access to other computers, computer systems, or accounts.
  •  I will not utilize school district or individual school names, logos, or trademarks without permission.
  •  I understand that students are responsible for storing and backing up their own data.


School-issued devices are set-up and the software programs are selected for all students only as an educational resource.

  • I will not download, install, or remove software/apps or media without permission and direction from a teacher.
  •  I will not personalize the external appearance of my school-issued device.
  •  I will not change the district settings on my device.
  • I will not remove the asset tag or any licensing tags or manufacturers stickers from the bottom of the device.
  •  I will immediately notify my teacher, the building level technology coordinator, or designee if I identify a security problem or other issue on a technological resource, and I will not demonstrate the problem to others.

Good Digital Citizenship should be practiced on and off campus.

  •  I will only use online communication (email, instant messaging, hangouts, blogs, wikis, etc.) for educational purposes on school-issued devices.
  •  I understand that all school-issued email communications are stored and may be accessed and examined by teachers and administrators at any time.
  •  I will always use proper and appropriate language and my best writing skills (including adhering to copyright policies).
  •  I will never give or post personal information (my name, address, telephone number, etc.) to someone online.
  •  I will never use online communication to harass or bully anyone.
  • ·      I will not engage in creating, intentionally viewing, accessing, downloading, storing, printing, or transmitting content that is obscene, profane, pornographic, harassing, abusive, or considered harmful to minors.
  •  I understand that I should not share or post pictures or recordings of other individuals without their consent (or parental consent for minors).

Personal Devices should be only used as an educational resource (cell phone, Kindle, iPad, etc.)

  •  I will only use personal wireless devices at school with teacher permission and supervision or during designated times determined by the administration.   
  •  I will accept all responsibility if my device is lost, stolen, or damaged.
  •  My teachers and or my school may set additional requirements and restrictions for personal devices.


School Email

  •  Grundy County Schools may provide students with a closed-campus email account.
  • Email usage may be monitored and archived.  There is no expectation of privacy with school email accounts.

If I don’t follow the RUP:

  •  I may lose the privilege of using computers, personal devices, and/or the Internet at school.
  •  I may lose the privilege of taking a device off-campus.
  •  I understand that I may be held financially responsible for any deliberate or negligent damage to equipment and for loss or theft of the equipment while in my possession or when I am charged with its care (see below).
  • I understand that the administration will determine disciplinary and/or financial consequences for Responsible Use Policy (RUP) violations.
  • I understand that certain willful misuse may result in criminal prosecution under applicable state and federal law.

School-Issued Device Usage and Charge Information

The usage charge will be used for the repair and maintenance of the devices under normal use.  The usage charge will NOT cover willful, deliberate, or negligent damages.  Damage caused in these manners would be the financial responsibility of the family (repair or replacement cost).  The following are examples of willful, deliberate, or negligent damage.  This list is not intended to be all-inclusive; each case will be investigated by administration.

  •  Cosmetic damage including, but not limited to scratches, dents, and broken areas around ports.
  •  Damage resulting from leaving the device, chargers, or other accessories unattended (including loss).
  •  Damage caused by service performed by someone who is not an authorized representative of GCS.
  •  Damage caused by the use of products (such as chargers) not provided or authorized by GCS.
  •  Damage to consumable parts (such as batteries) unless damage has occurred due to a defect in materials or workmanship.
  •  Damage as a result of improper handling or storage (leaving in an unsafe place such as in a car or accessible to pets, dropping the device, using food and drink near the device, etc.).
  •  Damage caused by operating the product outside the permitted or intended uses described by the manufacturer.
  •  Damage resulting in broken screen.
  •  Damage as a result of a RUP violation.
  •   Loss or theft is also not covered by the usage charge.  Loss or theft should be reported to appropriate school personnel the next school day.

GCI Resource Guide

Additional information, details, and examples regarding the RUP and GCS technology resources and guidelines are found in the GCI Resource Guide on our district website. Parents and students are responsible for the content of the GCI Resource Guide in addition to the RUP.  Families may request a hard copy of the guide at any time from the school principal.



Responsible Use Policy and Web Applications Guide Signature Page

Students/parents pay an annual, nonrefundable GCI (Grundy County Initiative) User Charge on or before taking possession of the school issued device for home use.

Legal ownership of device belongs to Grundy County Schools (“GCS”).  The student’s right to use and

possess the device is terminated upon withdrawal from Grundy County Schools. The failure to timely

return the property and the continued use of it for non-school purpose without the school system’s consent will be considered unlawful appropriation or theft of the school system’s property.

If the device is intentionally or negligently damaged, lost, or stolen, the student/parent is responsible for the cost of repair, current replacement cost of the device, or its fair market value.  Damage includes the removal of the asset tag and the windows licensing tag from the bottom of the machine.   Loss or theft of the device must be reported to the GCS District by the next school day.  Payment for broken, lost, or stolen devices shall be under terms reasonably agreed upon between GCS and the parents. In the event GCS has to resort to legal action to recover an electronic device or payment for damage, destruction, loss or theft of such a device from parent(s) or guardian(s) of a student, the undersigned parent or guardian agrees to pay the reasonable attorney’s fees and costs of GCS incurred in such effort.

As the parent/guardian, my signature indicates I agree to abide by the conditions listed in the GCS

Responsible Use policy (RUP) as well as the content provided in the GCI Resource Guide.  Failure to honor the terms of this Policy may result in the denial of Internet and other electronic media accessibility. Furthermore, the student may be subject to disciplinary action, and, if applicable, the device may be recalled.  I give my permission for my child to have access to the described electronic resources and have access to the Internet, including an email account.

Parent/Guardian Name (please print): _____________________________________ Date:  __________


Parent/Guardian Signature:  ______________________________________________


As the student, my signature indicates that I have received, read, and agree to follow the GCS

Responsible Use Policy and have been made aware of and intend to follow the full GCI User’s Guide. I agree to the terms and conditions outlined and in return will have conditional access to the described electronic resources, including an email account.

Student Name (please print):  __________________________________________ Date:  ____________

Student Signature:  ________________________________________________

Media Release Notification

In compliance with the federal Family Educational Rights and Privacy Act (FERPA, http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html), Grundy County Schools notifies parents annually about release of student information (Parent/Student Handbooks, District Website, and/or this RUP). The following applies to release of information to the media or other publically available information sources:

1. GENERAL MEDIA RELEASE: The school or district may feature my child’s likeness (photograph, video, etc.) and/or work on Grundy County Schools’ online resources, in publications, or other public media. No last names or other personal demographic information will appear with any student likeness or work except as set forth below.

2. EXCEPTION for HONORS and AWARDS and ATHLETICS: For the purpose of publically recognizing students for honor and awards, the school district will assume implied consent to release student information (including first and last name) unless a parent or guardian notifies Grundy County Schools within ten (10) calendar days after the first day of school (or the first day of enrollment). Student information related to honors and awards may appear in broadcast, print or digital media, in both district and non-district information sources.

3. PARENTAL APPROVAL for UNIQUE SITUATIONS: Should the school or school district wish to use a student’s full name, image or work for purposes other than as noted above, school officials will seek parental approval in advance. Your signature below signifies you have been notified of the administrative procedures outlined above.

Parent Signature: _____________________________________ Date: ____________

*Should a parent or guardian wish to go beyond the limits set above and further restrict use of a student’s first name, image or work, please provide a signed copy of the RESTRICTED MEDIA RELEASE form (found on the district website or available in the school office).



It is important for you to read and discuss this handbook with your child.  If you have any questions, please feel free to call the school principal.  Your child’s safety and education are our main concerns.  For that reason we must all adhere to the same rules and policies.  Please sign and return the form below as soon as possible.


Student’s Name______________________________________


I have read and understand the student handbook.  I have discussed these rules with my child.


Parent’s/Guardian’s Signature_____________________________




Parent’s/Guardian’s Signature_____________________________






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